الأردن

برنامج الأمم المتحدة الإنمائي يطلب موظفين

برنامج الأمم المتحدة الإنمائي يطلب موظفين

Duties And Responsibilities

  • Provide administrative support to the financial management of the Programme Unit
  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as delegated;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas.
  • Maintain proper filing, both soft and hard versions, of project documents ensuring its adherence to UN Women regulations.
  • Develop Note-to File and any supporting documents necessary for documentation and filing.
  • Liaise with UN Women’s Operations Unit on the issuance of contracts/amendments for all procurement and HR

related cases

  • In cooperation with the Procurement Associate, support the procurement of project equipment supplies and services
  • Provide support to UN Women team as required.

Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists.

Provide executive and administrative support for Deputy Representative

  • Manage DR’s calendar and schedule of appointments and meetings
  • Research files, collects information and organize material to meet DR’s requests.
  • Organize, compile, and process documentation for processing and signature by DR.
  • Perform other duties, as required.

Key Performance Indicators

  • Timely and accurate administrative and logistical support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data for Jordan CO management and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to programme team.

Competencies

Core Values

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies :

Functional Competencies

  • Knowledge of programme management;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Good IT skills.

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