Vacancy at the Swedish Embassy in Amman: Social Secretary
05 Oct 2023
Vacancy at the Swedish Embassy in Amman: Social Secretary
The Swedish Embassy in Amman seeks applications from highly motivated and suitably qualified persons to fill the position of a Social Secretary.
The Embassy of Sweden in Amman is responsible for representing Swedish interests in Jordan and promoting relations between the Kingdom of Sweden and the Hashemite Kingdom of Jordan. The Embassy also has a mandate for regional development cooperation. The overall tasks of the Embassy include supporting business and trade, development cooperation as well as consular and migration services, and has approximately 40 employees.
The Social Secretary is locally employed by the Embassy. Her/his primary responsibilities are to assist the Ambassador in administrative and promotion tasks, and to plan, implement and execute meetings and events. The successful candidate will work closely with the Ambassador, the Administrative section, the Section for Political, Promotion and Communication affairs as well as the Residence team.
The deadline to apply is 19 of October and the starting date is as soon as possible. The position offers full-time employment contingent upon satisfactorily completing the probationary period of 6 months.
Main duties and responsibilities include:
- Administrative support to the Ambassador.
- Organise, administer and following up meetings and events for the Embassy, including drafting invitation lists, sending invitation cards and taking responses, following up on non-responders, creating seating plans.
- Manage logistics of meetings and events by coordinating with the event holder, residence staff and supporting team members, as well as to seek cost estimates for functions and events.
- Attend events to meet and greet guests and assist with requests as needed.
- Contact point for the Ambassador’s official transport.
- Assist in preparing programme and logistical issues for various official and high level visitors.
- Coordinate and arrange appointments and meetings for members of the political section and internal staff meetings.
- Keep relevant contact lists and diplomatic lists updated, coordinating with all sections at the Embassy.
- Perform other duties as and when required.
Main Qualifications:
Education: University degree in business administration, communication, economics, languages, social sciences or related fields.
Experience: A minimum of five years working experience in a similar position or in a related area at an Embassy or in an international environment is preferable.
Skills required:
- Excellent demonstrated interpersonal skills.
- Analytical, decision-making and problemsolving skills.
- Ability to work independently and to ensure the delivery and completion of tasks with attention to details and high standards, also under periods with a high work load.
- Strong communication ability, both written and oral, as well as ability to develop a personal network.
- Flexibility and ability to prioritize tasks.
- Solid planning skills.
- Outgoing, service-minded, motivated and willing to learn new things.
- Ability to adapt to different cultural environments and to changing responsibilities.
- Strong computer skills including in Microsoft Office programs like Word and Excel.
- Language: Excellent command of English and Arabic, both orally and in writing. Nordic language skills is an asset.
The successful candidate will also:
Share basic values of Swedish policies, such as respect for human rights, non-discrimination on any ground, democracy, equality and transparency as well as enjoy the idea of representing Sweden and Swedish interests.
Demonstrate a high level of integrity and professional standards, showing discretion at all times.
Applicants who are not Jordanian citizens must hold a valid Jordanian work-permit or have permanent residency status in Jordan.
We offer:
An opportunity to work at an Embassy focused on results, with a dynamic and friendly environment and strong ethical values;
Good working and employment conditions. The work week at the Embassy is Sunday – Thursday.
The Swedish Embassy is located in Abdoun.
The position offers full-time employment with a probationary period of 6 months.
Salary is established according to education, experience and other relevant criteria, other conditions follows the Embassy´s terms and conditions for local staff.
How to apply?
The application period will close on 19 October. Applications should be submitted by email only, with the subject title “Social Secretary”, to [email protected]. The application should include a personal letter of motivation (max 1 page) and a cv (max 2 pages).
Selected candidates will be asked to present at least two references and provide supporting documents such as certificates and copies of degrees, followed by interviews. Written tests will also be part of the selection process. The successful candidate will be required to pass security certifications before an offer can be made and accepted, including arranging for a certificate of criminal non-conviction and a medical certificate.
Questions concerning this position can be sent by email to: [email protected]
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